MLS Resources

Self-help guides, MLS documents, policies and MLS-related services.

Training
Documents
Policies
Remote Support

Training

Online webinar and in-person office training available.

  • Instructions on how to retrieve MLS data for display at agent/office websites and real estate products.

    [ Download PDF]

  • Request from listing broker to MLS staff to transfer listings from one brokerage to another.

    [Download PDF]

  • Request from active MLS member to transfer lockbox ownership to another active MLS member.

    [Download PDF]

  • Request from listing agent to not include photos for a MLS listing.

    [Download PDF]

  • Request from MLS member to allow another active MLS user to access the account of the member without violating MLS account sharing policies.

    [Download PDF]

Documents

  • [View Map]

  • Requirements for submitting ‘coming soon’ listings:

    • No showings are permitted while in ‘Coming Soon’

    • Marketing must clearly advertise that property is ‘Coming Soon’

    • Listing can remain in ‘Coming Soon’ for no more than 7 days.

    • Listing will automatically change to ‘Active’ after the listing has been in ‘Coming Soon’ for 7 days.

    • Listing cannot be changed back to ‘Coming Soon’ unless withdrawn/canceled for 30 days.

    • Offers can be made on properties in ‘Coming Soon’.

    • Days on Market (DOM) will not accumulate in ‘Coming Soon’.

    • Listing will not be available on IDX (agent/broker websites) and syndication (3rd party portals) data feeds.

    Do I need to submit additional documentation to the MLS for ‘Coming Soon’ listings?
    No additional documentation is required at this time.

    Is showing a ‘Coming Soon’ listing a violation of MLS rules?
    Showing a ‘Coming Soon’ property has been categorized as a tier3 violation on the fine schedule with fines starting at $2000.

    Are ‘Office Exclusive’ exempted listings the same as ‘Coming Soon’ listings?
    ‘Office Exclusive’ exempted listings are not publicly marketed properties. Advertising for office exclusive exempted listings can only occur internally within the brokerage and consist of one-on-one communication between the listing broker and licensees affiliated with the listing brokerage and their respective clients. Members with an office exclusive exempted listing are required to submit a copy of the listing agreement and the seller disclosure (eg: MLSA) to the MLS within 1 business day of the contract date. See MLS rule 7.6 Exempted Listings.

    [Download PDF]

  • Comparable Sales are defined as MLS excluded properties, sold by TCMLS members that have been added to the MLS database for valuation purposes. Comparable Sales may be submitted at the option of the broker only if ALL the following requirements are met. Sold properties that do not meet all the requirements are not allowed for submission as comparable sales.

    Requirements

    • Sold in Tulare County area

    • Office exclusive limited exposure instructions (MLSA) and Listing Agreement (RLA) submitted to the MLS within 1 business day of contract date

    • Excluded from the MLS for the entire duration of contract

    • No public marketing for property

    • Submit as a closed listing within 30 days after close of escrow

    • Include all standard required listing information (listing contract date, pending date, closed price, front exterior photo, beds, baths, sqft, lotsize, buyer’s agent, etc)

    • Public marketing remarks are not required but the AGENT REMARKS must include the verbiage: “Property was excluded from the MLS by seller and was not publicly marketed. Submitted as a comparable sale by broker in accordance with MLS rules and policies”.

    [Download PDF]

  • Information about TCMLS’s lockbox system and key service.

    [Download PDF]

  • Preview new on-market listings and network with fellow real estate professionals at local tour/caravan every week.

    [Download PDF]

  • [Download PDF]

  • [Download PDF]

  • The following access devices have been authorized for use in TCMLS.

    Brand/Model:
    Masterlock/5400D
    Masterlock/5422
    DZHEGE/402-Black

    MLS-approved access devices must provide reasonable, timely access to listed property such that (1) it allows all participants and subscribers timely access to listed property by reliance solely on data submitted to and residing on the MLS; (2) complete, accurate and stand-alone instructions are provided for accessing the listed property in the appropriate agent section on the Service; and (3) it ensures that the lockbox or device will provide reasonable access to listed property with any information, code or key needed to access the contents of the lockbox or device to be made available or access to the property otherwise scheduled within four [4] hours of initial contact in the event the lockbox or device requires the participating member to obtain additional information to enable access (ex: “call listing agent for entry code”) with said 4 hour response obligation in effect every day from 8am to 6pm. Leaving a voicemail or sending a text-message will meet the initial requirement and start the 4-hour response obligation for the listing agent. Access devices are approved by model and reviewed by the MLS twice a year (January and July).

  • 2026/10/01 - Photograph Restrictions, Coming Soon Internet Display, Coming Soon DOM Calculation [Download PDF]

Policies